Features — RentRev

01 · Core

Project & account
settings that flex.

Set the rules once. Taxes, service categories, checklists, default notes — configured globally, inherited across every property, overridable per location when you need it.

Comprehensive Project Settings

Configure taxes, rent rules, service categories for tickets and station rentals, across all projects.

Checklists Library

Build reusable checklists and attach them to tickets, PPMs, or any workflow that requires traceable steps.

Account Settings

Organization VAT / ST details, default invoice and billing notes, branding, and financial metadata — in one place.

02 · Property Master

The single source
of truth for every asset.

Listings, residents, buildings, locations, categories, teams — one canonical record for every piece of property data, kept consistent across every module.

Listings Data

Every seat, station, and unit — vacancy, rent, tenant details, and history in one consolidated view.

Residents Data

Full profiles: name, contact, email, assigned seat — plus history of every interaction, payment, and ticket.

Building Data

Location documents, floor plans, compliance certs, photos — everything about each property in one structured record.

Location Details

Per-franchise project name, location, POC, total seats, vacant seats, occupancy trend.

Room Category Pricing

Different unit categories, different monthly rates — managed per property, inherited to contracts automatically.

Team Data

Admins, site managers, technicians, vendors, housekeepers, owners, security, contract staff — roles & permissions.

03 · Lease & Occupancy

From first touch
to renewal — signed.

E-sign, renewal reminders, move-in and move-out workflows, shifting between seats. Every lease event is traceable, auditable, and automated end-to-end.

Renewal Reminders

Automated reminders & one-click renewals for tenants whose lease is coming up.

Digital Contract Signing

Native e-sign with legally-binding audit trails. Contactless contracting, finalized in minutes.

Occupancy Management

Move-in, move-out, and seat transfer workflows — including handover checklists and deposit reconciliation.

04 · Accounts & Finance

Close the books
three times faster.

Bulk invoicing, automatic reconciliation, late-fee automation, credit notes, expense tracking — plus a native Xero sync. The accounting module runs itself.

Automated Bulk Invoicing

Raise rental & recurring invoices to all tenants across all projects in one shot.

Automated First-Rent Invoicing

Deposit & first month rental invoices trigger the moment a lease goes live.

Automated Receipt Reconciliation

Gateway payments reconcile themselves against the right invoice, in real time.

Bulk Receipting

Collecting invoices via bank debit? Record them all in one batch — no manual matching.

Credit Notes & Refunds

Full workflow for security-deposit refunds, overpayment credits, and prorated adjustments.

Due Reminders

Bulk reminders to every overdue invoice in one click. On-brand, auto-translated, and audit-logged.

Late-Fee Automation

Apply late fees on schedule — recover more revenue or pressure collections, per your policy.

Expense Tracking

Log expenses inside and outside the organization — by category, project, or vendor.

Payment Records

Track every payment to third-party suppliers and vendors — with full audit trail.

Xero Integration

Native sync with Xero (and other accounting systems) for nuanced accounting & reporting.

05 · Maintenance

Tickets that close
before SLA timers ring.

Escalations, progress tracking, checklists, service costs, and two layers of comments. The whole maintenance loop, designed for people who live in the field.

Ticket Escalation

Open tickets unresolved past a threshold? Auto-escalate up to 3 levels of seniority.

Ticket Progress Tracking

Edit status, priority, job dates, technicians live on web or mobile. Residents get notified automatically.

Checklists on Tickets

Tag PPMs or general tickets with checklists — technicians fill them out in the field.

Service Cost Attachment

Attach any invoice, bill, or expense to a ticket — so actual cost is captured at source.

Internal & External Comments

Two comment threads per ticket — internal (hidden from tenants) and external (the resident-facing conversation).

Calendar & Scheduling

Scheduled tickets, PPMs, and job dates on a calendar the whole team can see.

06 · Communication

Engage residents
like you run their favorite club.

Notices, discussions, votes & polls, live feed, groups — push the content that matters, ignore the rest. Replace email chains with a space people actually check.

Admin Notices

Send important notices via email & app push to all tenants. Read receipts included.

Discussions

Start community discussions. Drive engagement. Residents post, like, and reply without leaving your branded app.

Votes & Polls

Poll your residents for opinions on amenities, events, pricing changes — in seconds, not weeks.

07 · Bookings

Every booth, service,
and event — bookable.

Booth rentals, value-added services, paid events, approval flows, time-slot rules, daily limits. Monetize every empty seat, every hour of the week.

Booth Rentals

Create bookable booths and chairs. Tenants and stylists self-book from the mobile app.

Services Booking

Equipment rentals, cleaning, concierge — create value-added services with their own pricing and rules.

Events Booking

Workshops, launch parties, networking nights — run them paid or free, with capacity caps and RSVP.

Paid / Free Bookings

Toggle between paid and free for any facility, service, or event — per-property or globally.

Approve / Reject Flow

Add a manager-approval step for any booking that needs oversight.

Same-Day Booking Rules

Enforce rules like "must book 24 hours in advance" or "same-day OK" per facility.

Time-Slot Availability

Different slots, different days. Configure unique time windows per service.

Booking Restrictions

Cap bookings per day, week, month, or year — per person or per role.

Property-Level Services

Scope services, events, and facilities at property level or organization-wide — whichever fits.

08 · Documents

One vault.
Every contract, every cert.

Admin files, rulebooks, tenant-facing guides, user-declared file categories. Full permissioning, full audit, sync to the resident app.

Admin Files

Dedicated repository with role-based access — for leases, certs, insurance, and ops docs.

Rules & Guides

Tenant-facing document library, synced to the community app. House rules, FAQs, emergency procedures.

User File Types

Declare which categories & file types can be uploaded. Block spammy formats before they land.

09 · Offers

Turn your tenant base
into a revenue channel.

Generate coupon codes for online and hyperlocal vendors. Retain existing tenants with exclusive offers. Earn revenue from every lead you drive to partners.

Coupon Generator

Incentivize tenants with partner-brand coupon codes. Generate lead revenue from every redemption.

Retention Offers

Offer-only-for-renewals. Push exclusive perks to existing tenants to bump your renewal rate.

10 · Website Booking

Your website.
Now a conversion engine.

Real-time availability, dynamic pricing, direct bookings, application forms. Plug RentRev into your marketing site and turn traffic into signed leases.

Occupancy Calendar

Overview of every booking from your website, at a glance. Follow up with seat assignment in one click.

Online Bookings

Take direct bookings via optimized web flows with real-time availability and instant confirmations.

Rate Management

Dynamic pricing tools adjust rates to demand and seasonality — approve with one click or automate entirely.

Application / Booking Forms

Collect tenant info, preferences, and documents. Feed them into your lease pipeline automatically.

11 · Analytics

Decide on data,
not on gut feeling.

General, accounts, maintenance overviews. 30+ finance & ops reports. Staff performance, statement of accounts, consolidated user statements. Export, schedule, drill down.

Dashboard General Overview

Upcoming move-ins, move-outs, renewals — plus revenue trend, tenanting flow, rent flow, and ticket flow charts.

Accounts Overview

Financial performance snapshot — sales, dues, collections — visualized in real time.

Maintenance Overview

Tickets raised, category breakdowns, first-response time, mean resolution time, staff performance.

Finance Reports

ACH statement, income statement, account ledger, rent roll, customer SOA, invoice listing, receipt listing.

Maintenance Reports

Staff performance, ticket history, PPM master — all exportable with filters.

Data Reports

Listings, end users, tenancy — pull any dataset with custom filters.

Listing Report

Every listing, status, and property it belongs to — in one exportable view.

Staff Performance Report

Individual staff performance — tickets assigned, in-progress, closed, plus SLA compliance.

Statement of Accounts

Per-customer transaction history over any period. Beginning balance, total, full ledger.

Consolidated User Statements

For every customer or supplier — aggregated transactions across accounts and periods.

12 · Admin & Corporate Control

Corporate control
without corporate bottlenecks.

A super-admin workspace for HQ. Roll up KPIs across every franchise, isolate data by brand or region, benchmark locations, set policies centrally.

Super Admin Dashboard

Centralized dashboard for corporate to monitor every franchise location in real time.

Multi-Location Management

Manage every franchise account with full data isolation and granular access control.

Portfolio Insights

Aggregated KPIs across every property. Spot outliers. Promote best practices from the top-performing location.

Project & accountsettings that flex.